Job Information
Job Category
Transportation, Urban Design
Company Name
City of Petaluma/ Petaluma Transit
Position Level
Other
Job Description
Apply at: https://www.governmentjobs.com/careers/petaluma/jobs/4635117/senior-management-analyst Senior Management Analyst - Job Description Summary Perform a wide variety of complex and diverse advanced level administrative, financial, systems, statistical, personnel and other management analyses for an assigned department, division, or program; perform responsible professional assignments such as budget, contract administration, grant administration, legislative monitoring and regulatory compliance; and serve as advisor to the department’s management team. Class Characteristics General direction is provided by an assigned manager or department director. Responsibilities may include the indirect and direct supervision of professional, technical and administrative support personnel. This is the advanced journey level class in the Management Analyst series. Positions at this level are distinguished from other classes within the series by the greater level of responsibility assumed, complexity of duties assigned, independence of action taken and by the nature, scope and impact of the public contact made. Employees perform the most difficult, complex and responsible types of duties assigned to classes within this series, which may include providing direct supervision over assigned personnel.Required Skills / Experience / Education
Duties Plan, prioritize, and review the work of professional, technical and administrative support staff assigned to support daily operations of the department. Develop schedules and methods to accomplish assignments ensuring work is completed in a timely and efficient manner. Plan, coordinate and/or conduct large and/or highly sensitive studies, analyses or projects and corresponding documentation and technical reports; make recommendations; prepare, edit and/or critically evaluate Council agenda reports prepared by department personnel. Coordinate, facilitate, and oversee the preparation, development, monitoring and administration of department or division operating, multi-year and/or capital improvement budgets; develop and update fiscal projections for various departmental operating funds. Provide highly responsible analytical assistance in the research, evaluation, and preparation of complex statistical, financial, demographic and operational data used in reports, studies, surveys and analyses; analyze and make recommendations in the development and administration of assigned program area; maintain and track key quality measures for assigned department. Research and analyze pending legislation and/or regulations and identify impact to department programs and activities; develop recommendations for changes to City programs, policies, and procedures in response to legislation. Serve as liaison between outside organizations and the City; provide professional guidance and interpretation of City policies and procedures. Develop and implement departmental strategic plans. Participate in or direct the conduct of rate studies; revise and develop fees; negotiate and administer contracts and leases; ensure compliance with department procedures, City policies, and pertinent laws, regulations and ordinances. Develop and analyze departmental policies, procedures and systems; recommend goals and objectives. Prepare and submit regulatory reports. Receive, research, and respond to the more complex and/or politically sensitive questions from outside agencies, other City departments and the general public. Prepare and present staff reports and presentations at various venues including commissions, councils, boards, and other governmental meetings and professional, industry, and community groups; draft City Council documents; serve on various committees and task forces. Research grant opportunities and prepare grant proposals; monitor and administer grants. Select and manage consultants and contractors; develop and administer contracts. Evaluate departmental, division and/or program operations and activities; measure performance; recommend improvements and modifications; prepare associated reports on operations and activities. Represent departmental and City interests on committees, outside organizations, and at staff subcommittees as necessary; coordinate technical support activities with other departments, divisions and outside agencies. Answer questions and provide information to the public, via telephone, e-mail, and written correspondence; investigate complaints and recommend corrective action as necessary to resolve complaint. Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service. Perform related duties as assigned. Qualifications Knowledge of: Principles and practices of organization and administration. Principles and practices of municipal budget development, analysis and administration. Principles, practices and procedures of technical report writing and statistical and graphical presentation methods. Principles and procedures of financial record keeping and reporting. Principles and practices of grant development and administration. Programs, processes and structure of assigned department. Principles of continuous process improvement and key quality measurement tracking. Pertinent local, State and Federal laws, ordinances and rules and legislative and regulatory processes. Principles of project and contract management. Principles and practices of supervision. Principles and practices of business writing. Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Education: A Bachelor’s degree from an accredited college or university with major course work in business administration, public administration, planning or a closely related field is required. A Master’s degree is desirable. Experience: Three years of experience performing increasingly responsible professional administrative, analytical and/or program management duties directly related to area of assignment, preferably in a municipal government setting. Certifications/Licenses: Possession of a valid California Class C driver’s license. Physical Demands and Working Environment While performing the duties of this job, the employee is frequently required to: sit, stand and walk short distances; use a computer keyboard and mouse, use hands to finger, handle, or feel; reach with hands and arms; and talk or hear in person and on a telephone. The employee will occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision (for reading and working at a computer) and the ability to adjust focus. Employees typically work in an office environment where the noise level is moderate.US Citizenship Required?
Yes
Will security clearance be required?
No
Salary Range
$102,523 - $124,592
Other Benefits
o MEDICAL INSURANCE: Choice of a variety of CalPERS Health Plans. City pays ~95% of the Bay Area Kaiser premium for employee & eligible dependents; or alternative option to receive Medical Cash Back (if you have medical coverage elsewhere). Please see the 2024 Health Plan Contribution Memo. o DENTAL & VISION INSURANCE: Coverage for employees & eligible family members, paid for by the City. o LIFE INSURANCE: Competitive life insurance & Long-Term Disability benefits. Option to purchase additional life insurance. o EMPLOYEE ASSISTANCE PROGRAM: Support and benefits, for you & eligible family members, paid for by the City. o WELLNESS BENEFIT: $500 annual allowance (subject to the annual budget approval process and may change in the future) • FOR YOUR FINANCIAL FUTURE: o CALPERS RETIREMENT PACKAGE 2% at 60 for Classic CalPERS members 2% at 62 for PEPRA CalPERS members o DEFERRED COMPENSATION PLAN: voluntary participation in your choice of three plan offerings. • FOR YOUR WORK / LIFE BALANCE (annual amounts): o Vacation: 80 hours, increasing with years of service/ up to 5 years credit for service at other qualifying employers towards vacation accrual rate o Administrative Leave: 80 hours o Sick Leave: 96 hours o Holidays: 12 fixed days o Personal Leave: 8 hours • Other Exceptional Benefits: o Paid Parental Leave – up to 8 weeks of paid time for qualifying family bonding o Public Service Loan Forgiveness Program Employer For more information regarding the benefits associated with these positions, please visit our website and look at the Unit 9 MOU and Employee Benefits.Job Start Date
10/01/2024
Position Type
Permanent Full-Time
Travel
10%
Primary Language Required
English
Industry
Government, Transit, Transportation
Job Location
Location Address
555 N. McDowell Blvd
Petaluma, California
94954
Contact Information
Hiring Contact Name
Jared Hall
Phone Number
(707) 778-4421
Website
https://www.governmentjobs.com/careers/petaluma/jobs/4635117/senior-management-analyst